Job Description

12 Month Administrative Assistant

 

Qualifications:

• Associate’s Degree, two years of college (60 credits) or equivalent experience as deemed appropriate by the Board of Education
• Demonstrate aptitude or competence for assigned responsibilities

 

Reports To: School Principal

 

General Description: To assist the Principal (and Assistant Principal, if applicable) with organization, recordkeeping, reporting and parent communication of the school office to ensure the smooth and efficient operation and obtain a positive impact on the education of children.

 

DUTIES AND RESPONSIBILITIES:

• Perform standard office routines.
• Maintain student records; both electronic and hardcopy cumulative files.
• Receive and route all incoming calls.
• Review Frontline Report for staff absences.
• Assist teachers in preparing instructional materials as requested.
• Greet and assist all visitors that enter the building.
• Maintain office machines and supplies for school machines.
• Schedule appointments, meetings and conferences.
• Perform various secretarial tasks including the operation of software programs, conference and professional day forms., business machines and record-keeping. Programs include but are not limited to:  Munis, Powerschool, SchoolMint, Microsoft Office, etc...
• Conform to established safety standards.
• Ability to keep information confidential and maintain an ethical attitude.
• Ability to interpret, apply and explain instructions given orally and in writing.
• Ability to learn and apply procedures.
• Ability to communicate and work effectively with students and parents.
• Compose correspondence as necessary.
• Order supplies for the school office and staff members.
• Initiate requisitions for purchases.
• Responsible for maintaining required records for special activity accounts.
• Maintain ELL translation log.
• Ability to use Language Line.
• Enter ED166 report for student discipline.
• Prepare monthly enrollment report for the Superintendent's office.
• Organize and submit staff and substitute time cards for payroll.
• Primary contact for First Student; Keeping bus lists current.
• Receive and distribute all incoming mail and interdepartmental correspondence.
• Maintain Google calendar for school events.
• Assist with transportation requests for school field trips.
• Maintain Quickbooks for Student Activity Accounts; Submit reconciliation.
• Ensure student records are requested for all incoming students as well as mailing records for unenrolled students within the 10 day period as required by law.

 

PHYSICAL ABILITIES AND WORKING CONDITIONS:

The Physical Abilities and Other Conditions of Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Employment which may be required of positions in this class.  Benicia Unified School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head. 
• Lower Body Mobility: to bend at waist; stoop; twist and turn torso.
• Strength: to lift, push, pull and/or carry objects which weigh as much as 25 pounds on a frequent basis.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Terms of Employment: Union Contract

 

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support services.